Special Assistant, Administration in ECA

 

Job Vacancy: Special Assistant, Administration – United Nations Economic Commission for Africa (ECA)

Location: Addis Ababa, Ethiopia
Job Type: Full-time

Organization Overview:
The United Nations Economic Commission for Africa (ECA) aims to drive Africa's transformation through policy initiatives and collaborative efforts, in alignment with global and regional frameworks like Agenda 2030 and Agenda 2063. The mission focuses on promoting sustainable development, peace, security, and economic diversification across Africa.

Position Overview:
ECA is seeking a Special Assistant to support the Deputy Executive Secretary for Programme Support. The role involves providing administrative, financial, and human resource management support while ensuring the smooth coordination of the office's day-to-day operations. The position will also require participation in intergovernmental processes, assisting in the development of strategic policies, and providing guidance to junior staff.

Key Responsibilities:

• Act as a liaison between the Deputy Executive Secretary and various divisions, coordinating day-to-day activities.

• Draft and prepare memoranda, reports, and other complex documents.

• Assist in the preparation and review of office work programs and budgets.

• Accompany the Deputy Executive Secretary to meetings, acting as a note-taker.

• Support recruitment and human resources functions, including performance evaluations and job classifications.

• Monitor and manage the budget, ensuring financial resources align with the program plan.

• Oversee general administrative tasks, including procurement, billing, and vendor management.

• Provide leadership and guidance to junior staff.

Qualifications:

• Advanced degree in business, public administration, finance, accounting, law, or a related field.

• At least five years of relevant experience in administration, finance, human resources, or a similar field.

• Experience working in a front-office setting and supporting senior officials.

• Previous involvement in supporting intergovernmental processes and international coordination is desirable.

Languages:

• Fluency in English is required.

• Knowledge of French is an asset.

Competencies:

• Strong analytical and evaluative skills.

• Ability to work under pressure and manage multiple tasks.

• Excellent communication and interpersonal skills.

• Demonstrated ability to manage budgets and resources effectively.

Application Process:
Candidates must submit their applications via the UN job portal (UNjobnet). The United Nations is committed to ensuring diversity in its workforce, with an emphasis on gender balance. Female candidates are strongly encouraged to apply.

Special Notice:
This is a temporary position until the incumbent returns. The role offers an opportunity to work at the international level and gain invaluable experience with the United Nations.

Deadline:
The deadline for applications is not specified. Interested candidates should apply as soon as possible.

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